JOB TITLE: Deputy District Division Court Clerk

REPORTS TO: District Division Supervisor

SUMMARY:

Performs a variety of complex clerical tasks involved in processing civil, criminal and traffic cases. Provides information and assistance to law enforcement officers, attorneys, defendants and court patrons. Substitutes for other court staff and provides general clerical assistance to the Judges and administrative staff. Deputy District Court Clerks will be required to perform work in one or more of the following areas of the court: civil, criminal, traffic, or other areas as individually assigned.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

(An * denotes duties or responsibilities judged to be “essential job functions" in terms of the Americans With Disabilities Act or ADA)

    Civil:

  • Opens, processes and closes general civil, small claims and summary proceedings cases. Records and processes complaints and pleadings, distributes and files civil documents, enters case information into the computer, coordinates service of process, prepares legal documents, and enters defaults, orders and judgments.*
  • Receives, receipts and records fees and other monies. Notifies appropriate staff to issue refunds or distribute monies in accordance with court orders.*
  • Operates a computer terminal to enter, update, correct and access case information; and to produce computer generated forms.*
  • Documents case activity and other pertinent case information on court documents and in the computer; maintains case histories on each case.*
  • Provides information to attorneys, law enforcement officers, defendants, court patrons and agencies about court policies and procedures, case status, scheduling of court proceedings and civil proceedings in general.*
  • Schedules court proceedings and issues proper notices to the appropriate parties.*
  • Processes garnishments and other post-judgment matters. Issues writs of garnishments and coordinates service of process.*

    • Traffic:

  • Receives, records, and codes traffic citations from area law enforcement agencies. Verifies defendants' driving records, prepares case file and enters case information into the computer. Closes cases following dispositions.*
  • Receives, receipts and records fines, costs, bonds and other monies. Notifies appropriate staff to refund, forfeit and/or apply bond money to pay fines, costs and other assessments.*
  • Operates a computer to enter, update, correct and access case information; and to produce computer generated forms.*
  • Provides information to attorneys, law enforcement officers, defendants, court patrons and agencies about court policies and procedures, rights and options, case status, scheduling of court proceedings and traffic proceedings in general.*
  • Schedules civil infraction informal hearings and issues notification to the appropriate parties.*
  • Monitors case files and initiates enforcement action on overdue citations. Prepares and issues default judgments, bond forfeiture notices, and notices and orders of license suspensions approved by the court.*
  • Audits computer generated abstracts of conviction to ensure accuracy and submits abstracts to the Michigan Secretary of State.

    • Criminal:

  • Receives criminal complaints and related documents, opens case files, enters case information into the computer, and files case documents.*
  • Receives, receipts and records bonds, fines, costs, and other payments.
  • Operates a computer terminal to enter, update correct and access case information; and to produce computer generated forms.*
  • Ensures that case files are ready and available for scheduled court proceedings. Checks in defendants, attorneys and others.*
  • Documents case activity and other pertinent case information on court documents and in the computer; maintains case history on each case.*
  • Distributes and recalls search and arrest warrants as authorized.*
  • Provides information to attorneys, law enforcement officers, defendants, court patrons and agencies about court policies and procedures, case status, scheduling of court proceedings and criminal proceedings in general.*
  • Prepares and distributes jail commitments and other legal documents.*

    • Other Duties:

  • May assist in all 46th Circuit Trial Court Divisions when necessary to meet the needs of the court.
  • Performs other duties as assigned by the Chief Judge.

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.